Financial Oversight Analyst, Senior
Location: Inst Tribal Environmental Prof
Regular/Temporary: Regular
Job ID: 608173
Full/Part Time: Full-Time
Workplace Culture
NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.
https://nau.edu/president/strategic-plan/
Special Information
• The preference is for the position to be located in Flagstaff, AZ with a hybrid remote work option available.
• This position is full-time, benefit eligible and reports to ITEP's Assistant Manager, Financial Oversight.
Job Description
The Institute for Tribal Environmental Professionals (ITEP) at Northern Arizona University (NAU) is seeking to hire an experienced, energetic team member with a background in accounting and finance. This position will support ITEP's business office to oversee, coordinate and process financial and purchasing to support the work of ITEP's many grant funded programs.
ITEP was established at NAU in 1992 and strives to provide federally recognized Tribes with professional development, technical assistance, student internships, policy support, and many other services to advance Tribal stewardship of environmental and natural resources.
Financial Oversight & Processing - 50%
• Processes payments for ITEP consultants and Tribal instructors.
• Processes appropriate documents for Tribal instructors and consultants including filling out and signing contract forms for instructor fees, W-9, etc.
• Works with NAU Service team to establish purchase orders for ITEP Contractors, Consultants, and Tribal Instructors.
• Tracks the payment of invoices, working with subrecipients on corrections as needed, processes payment requests.
• Closes out purchase orders when projects are completed.
• Works in close coordination with supervisor as backup support on the maintenance and reconciliation of budgets for department financial accounts.
• In the absence of supervisor, assists with monthly budget reports including federal, state and local, for multiple programs documenting transactions.
• In the absence of supervisor, produces budget reports forecasting expenses for program grants as needed.
• Coordinates and processes reimbursement of Tribal participants for ITEP trainings and events.
• Trains and supervises part-time ITEP staff and students on travel reimbursement processes.
• Initiates fund transfers (IDT, IPT) and funding changes under the direction of the ITEP Financial Oversight Manager.
• Creates and sends invoices, and submits deposits for ITEP.
• Balances many competing priorities to ensure project tasks are completed and payments are made in a timely manner.
• Analyzes problems that arise and implements solutions either on own or under the supervision of the Financial Oversight Manager.
• Communicates promptly and effectively with managers and team members, ITEP staff, Tribal instructors, Tribal participants, the NAU Service Team, and others.
Administrative Support & P-card Reconciliation - 25%
• Collaborates across departments/programs/teams to analyze current processes, gathers insights, and suggests practical and innovative solutions for improvement.
• Coordinates continuous improvement by leading efforts to identify and document process inefficiencies and bottlenecks within the Institute.
• Serves as liaison with other NAU departments and operating units such as NAU Service teams, Accounting, Grants & Contracts, etc.
• Assists with reconciliation of P-Cards for ITEP staff.
• Sends weekly reminders to ITEP staff with purchasing cards to review and reconcile purchases made.
• Reviews and certifies monthly p-card for the department to meet NAU monthly timeline for reconciliation.
Hotel & Venue Contracts for ITEP trainings/workshops/events - 20%
• Works with program managers, program coordinator, and events coordinator to obtain quotes from at least three hotels and/or venues to get the best rate to provide lodging and training space for instructors & participants.
• After program managers make the participant selections, the administrative assistant works to obtain travel arrival and departure dates to provide a rooming list to chosen hotel.
• Works with NAU Service teams to obtain fully executed contracts.
• Completes required documentation such as Checklist for Purchasing with Federal Funds, Hotel-Procurement-Over-100K, Procurement Method and Price Reasonableness Fillable and Memo for selected hotel.
Other - 5%
• Participates in special projects with staff as directed.
• Attends and participates in ITEP-wide monthly staff meetings, annual retreat & other meetings as scheduled.
• Performs other duties as assigned.
Minimum Qualifications
• Bachelor's degree in accounting, finance, or related field.
• 3-5 years of accounting or finance experience.
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
Preferred Qualifications
• Accounting experience in higher education/NAU/Peoplesoft Financials.
Knowledge, Skills, & Abilities
Knowledge
• Advanced knowledge of financial oversight and operations tools, procedures, processes, policies, and concept, such as payroll management systems and budget analysis projects, as well as such as expense tracking, and trend analysis.
• Knowledge of financial reporting in higher education and university budgeting practices.
Skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Skill in financial modeling.
Abilities
• Prepares detailed reports on a timely basis.
• Analyzes complex situations and anticipates issues.
• Balances competing priorities.
• Communicates effectively.
• Listens actively.
• Promotes a diverse, inclusive environment.
Background Information
This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/.. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the https://in.nau.edu/police-department/annual-security-and-fire-safety-reports/. is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.
Salary
Salary range begins at $58,882. Annual salary commensurate with candidate's qualifications and related experience.
FLSA Status
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.
Benefits
This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the https://in.nau.edu/Human-Resources/Benefits/. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees arehttps://in.nau.edu/human-resources/benefits/ on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.
Learning and Development
Your career at Northern Arizona University includes the opportunity for professional development. https://in.nau.edu/human-resources/orientation/ includes courses to be completed within the first 30 days.
Immigration Suppt/Sponsorship
NAU will not provide any U.S. immigration support or sponsorship for this position.
Application Deadline
January 6, 2025 at 11:59 p.m.
How to Apply
To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the https://in.nau.edu/human-resources/or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.
If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, http://[email protected], or PO Box 5633, Flagstaff AZ 86011.
Equal Employment Opportunity
Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.
https://in.nau.edu/Human-Resources/Posters-Required-by-Law/
NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.
To apply, visit https://apptrkr.com/5862019
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